On a late summer evening in 1992, five interested would-be bonsai clubbers met in Sheffield. It was decided to meet on a regular basis. A site was eventually chosen to meet monthly by which time several other like-minded people had joined us and we decided on the name of South Yorkshire Bonsai Society (SYBS); founded in 1992 as a non-profit society.
These pioneers of western bonsai set about promoting knowledge and interest in bonsai serving as a focal point for bonsai in South Yorkshire.
Over the years SYBS has grown. It still holds its original values close to heart as a non-profit society whilst indulging in activities such as indoor and outdoor workshops, and exhibiting the society’s workshop products.
We as a society are proud to encourage aspiring bonsai artists whilst helping others to understand the knowledge and techniques needed to grow bonsai.
SYBS enjoys working with groups of a similar nature by exchanging bonsai information, advice and knowledge with them. We also have good relations with the local council and other community groups, voluntary bodies, charities, statutory and non-statutory organisations; and as such has no bias irrespective of age, sex, ethnicity, ability, religion or political view.
As you can see the committee and membership are unpaid volunteers who are dedicated to spreading the word about this wonderful, satisfying and challenging hobby.
If you would like someone to come and talk to your society/organisation about bonsai or any particular element of bonsai then please contact us to discuss. We have a willing membership just waiting to spread the word about this wonderfully satisfying hobby.
The South Yorkshire Bonsai Society Constitution
The name of the group shall be the ‘The South Yorkshire Bonsai Society’ hereafter referred to as ‘the Society’.
The objects of the Society shall be:
- to hold regular workshops indoors and outdoors;
- to exhibit the Society’s workshop products;
- to encourage aspiring bonsai artists in South Yorkshire for the benefit of the inhabitants of the area;
- to understand the techniques needed to grow bonsai and share the knowledge and skills with others who are interested in this art form.
- to encourage the goodwill and involvement of the wider community;
- to foster community spirit.
In furtherance of the objects, but not otherwise, an elected Management Committee may exercise the power to:
(i) Promote the health and wellbeing of the residents of the area and to work together as residents irrespective of age, sex, ethnicity, ability, religion or political view;
(ii) Promote community improvement and harmony by educating, encouraging and assisting the local population in good community practice, working in partnership with similar societies and organisations;
(iii) Invite and receive contributions and raise funds where appropriate, to finance the work of the Society, and to open a bank account to manage such funds;
(iv) Publicise and promote the work of the Society and organise meetings, training courses, events and seminars etc;
(v) Work with societies of a similar nature and exchange information, advice and knowledge with them, including co-operation with other community groups, voluntary bodies, charities, statutory and non-statutory organisations;
(vi) Employ staff and volunteers (who shall not be members of the Management Committee) as are necessary to conduct activities to meet the objects; and
(vii) Take any form of action that is lawful, which is necessary to achieve the objects of the Society.
(i) Membership of the Society shall be open to anyone who;
- is willing to pay the subscription agreed by the Management Committee;
- has an interest in assisting the Society to achieve its aim; and
- is willing to adhere to the rules of the Society.
(ii) Where it is considered membership would be detrimental to the aims and activities of the Society, the Management Committee shall have the power to refuse membership, or may terminate or suspend the membership of any member by resolution passed at a committee level meeting and confirmed at a Society meeting. Members shall have the right to appeal via an independent adjudicator determined by mutual agreement of the Management Committee.
(iii) Any member of the association may resign his/her membership by providing the Secretary with written notice.
5) MANAGEMENT COMMITTEE
The Society shall be administered by a Management Committee of no less than three (3) people and no more than fifteen (15), who must be at least 18 years of age. Members will be elected for a period of up to one (1) year, but may be re-elected at the Society’s AGM.
The Management Committee should include:
The duties of the Chairperson shall be to:
- Chair meetings of the Committee and the Society;
- Represent the Society at functions/meetings that the Society has been invited to;
- Act as the spokesperson of the Society when necessary;
- Write an annual report for AGM.
The duties of the Treasurer shall be to:
- Supervise the financial affairs of the Society; and
- Keep proper accounts that show all monies received and paid out by the Society and report status at AGM.
The duties of the Secretary shall be to:
- Keep a membership list;
- Prepare in consultation with the Chairperson the agenda for meetings of the Committee and the Society; and
- Collect and circulate any relevant information within the Society.
As well as any additional officers the Society deems necessary at the meeting required to carry out the required activities.
(i) The Management Committee shall meet at least three (3) times a year. Meetings shall enable the committee to discuss actions and monitor progress of the Society to date, and to consider future developments of the Society.
(ii) All committee members shall be given at least fourteen (14) days’ notice of when a meeting is due to take place, unless it is deemed as an emergency, or when the meeting is by mutual consent.
(iii) Two-thirds of the Management Committee members must be present in order for a meeting to take place.
(iv) It shall be the responsibility of the Chairperson to chair all meetings or a designated deputy in his/her absence. All meetings must be minuted and accessible to interested parties.
(v) The AGM shall normally take place at the November meeting of the Society.
(vi) The business of the A.G.M. shall include:
- Receiving a report from the Chairperson on the Society’s activities over the year;
- Receiving a report from the Treasurer on the finances of the Society;
- Review of membership, annual fees and subscriptions – outcome to be published in the following years programme;
- Electing a new Management Committee; and
- Considering any other matter as may be decided.
(vii) All members of the Society are entitled to vote at the AGM. Voting shall be made by a show of hands on a majority basis. In the case of a tied vote, the Chairperson or an appointed deputy shall make the final decision.
(i) Any money acquired by the Society, including donations, contributions and bequests, shall be paid into an account operated by the Management Committee in the name of the Society. All funds must be applied to the objects of the Society and for no other purpose.
(ii) Bank accounts shall be opened in the name of the Society. Any deeds, cheques etc. relating to the Society’s bank account shall be signed by at least two (2) of the following committee members: Chairperson; Treasurer; Secretary.
(iii) Any income/expenditure shall be the responsibility of the Treasurer who will be accountable to ensure funds are utilised effectively and that the Society stays within budget. Official accounts shall be maintained. An annual financial report shall be presented at the AGM. The Society’s accounting year shall run from 01 April to 31 March.
8) ALTERATION OF THE CONSTITUTION
(i) Any changes to this constitution must be agreed by a majority vote at a special general meeting.
(ii) Amendments to this constitution or dissolution of the Society must be conveyed to the Secretary formally in writing. The Secretary and other officers shall then decide on the date of a special general meeting to discuss such proposals, giving members at least four weeks’ (28 days’) notice.
The Group may be dissolved if deemed necessary by the members in a majority vote at a special meeting. Any assets or remaining funds after debts have been paid shall be returned to their providers or transferred to local charities or similar groups at the discretion of the Management Committee, but in consultation with the Society.
This constitution was last amended on 20th July 2015.